Privacy Notice

Please read this Privacy Notice in conjunction with the Terms of Use

At GAIN, we’re committed to protecting the privacy and security of our website visitors.

This notice explains when and why we collect personal information, how we use it, when we may share this data and how we keep it secure.

Your information is sometimes called “personal data”. We may also sometimes collectively refer to handling, collecting, protecting and storing your personal data as “processing” such personal data. References to “you” and “your” are references to a user of our website.

GAIN is a non-profit foundation, duly constituted under the laws of Switzerland, with a registered office is: Rue Varembé 7, CH-1202 Geneva, Switzerland. GAIN is a data controller for the purpose of data protection legislation.

What data do we collect?

We may collect and store the following types of personal information about you when you use our website or by corresponding with us (for example, by e-mail).. The information given to us may include, but is not limited to:

• your name, category of age (whether or not you fall within the category “Youth 30” or “Ally”)e-mail address;
• information in connection with communications you send us, for example to report a problem or to enquire about Act4Food Act4Change;
• when browsing our website, your IP address, your browser type and language;
• details of the functions and services you use on our website.

How do we collect your information?

We collect your personal data when you use our website, for example,

• when you  subscribe to  the Act4Food Act4Change newsletter ;
• if you register to assist to an event advertised on our website ;
• When you pledge :
• When you use the Contact form ;
• Depending on your settings or the privacy policies for social media and messaging services such as Facebook and LinkedIn you might give us permission to access information from those accounts or services.

We may also retain any messages you send at “info@actions4food.org”.

Legal basis for processing 

Our processing of your personal information is necessary (i) for the purposes of legitimate interests pursued by us; or (ii) in order to comply with a legal obligation to which we are subject.

How we will use the information we collect? 

We use your information to:

• keep you informed about Act4Food Act4Change’s activities and related events we think you may find interesting;
• carry out our obligations arising from any agreements entered into between you and us;
• communicate with you;
• provide you with marketing communications (where we have the right to do so – see marketing section below);
• administer our website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
• keep our website safe and secure;
• comply with legal and regulatory obligations; and
• for security and to check your identity.

How long will we keep your information? 

We review our retention periods for personal information on a regular basis. We are legally required to hold some types of data to fulfil our statutory obligations. We will hold your personal data on our systems for as long as is necessary for purposes set out above, or as required to comply with any legal obligations to which we are subject. This will involve us periodically reviewing our files to check that information is accurate, up-to-date and still required.

Where we are permitted to send you direct marketing communications we may retain your contact information necessary for this purpose, for as long as you do not unsubscribe from receiving the same from us.  If you opt out from marketing communications, we will retain only the  information  enabling us to respect your wishes to not be contacted for marketing purposes.

Sharing your information 

The personal information you provide to us may be shared with the following categories of companies if this is necessary to provide you with our services, respond to your enquiries or for any of the purposes described in this policy:

• third party organisations;
• agents;
• contractors;
• service providers; or
• affiliated companies.

We may also share your personal information with:

• law enforcement agencies, other governmental agencies or third parties if we are required by law to do so;.

Marketing

Where you have agreed to receive updates from the Campaign or we are otherwise entitled to contact you for marketing purposes, we may use your personal information to send you information about Act4Food Act4Change’s activities, and invite you to related events in the country or region where you are located. You can stop receiving marketing messages from us at any time by clicking the ‘Unsubscribe’ link at the bottom of any e-mail we send you or you can contact us at info@actions4food.org or contact@actions4food.org.

We will action any opt out request from you without delay.

International transfers 

The information that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”) or Switzerland. It may also be processed by staff operating outside the EEA who work for us, or for one of our service providers.

When we, or our permitted third parties, transfer your information outside the European Economic Area, we or they will impose obligations on the recipients of that data to protect your information to the standard required in the European Economic Area or otherwise require the recipient to subscribe to international frameworks intended to enable secure data sharing.  In the case of transfers by us, we may also transfer your information where: (i) the transfer is to a country deemed to provide adequate protection of your information by the European Commission; or (ii) where you have consented to the transfer.

Your rights as data subjects 

At any time, you have the right:

• to request access to or a copy of any personal data which we hold about you;
• to rectification of your personal data, if you consider that it is inaccurate;
• to ask us to delete your personal data, if you consider that we do not have the right to hold it;
• to withdraw consent to our processing of your personal data (to the extent such processing is based on previously obtained consent);
• to ask us to stop or start sending you marketing messages (e.g. our newsletters) at any time by using the below contact details;
• to restrict processing of your personal data;
• to data portability (moving some of your personal data elsewhere) in certain circumstances;
• to object to your personal data being processed by us on legitimate interests grounds and other certain circumstances; and
• to not to be subject to a decision based on automated processing and to have safeguards put in place if you are being profiled based on your personal data.

Any request from you for access to or a copy of your personal data must be in writing and we will endeavour to respond within a reasonable period and in any event within one month in compliance with data protection legislation. We will comply with our legal obligations as regards your rights as a data subject.

We aim to ensure that the information we hold about you is accurate at all times. To assist us in ensuring that your information is up to date, do let us know if any of your personal details change at the following e-mail addresses info@actions4food.org or contact@actions4food.org.

Cookies

‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. This website uses cookies for internal purposes, to track how users navigate through our website and online jobs facility.

You can choose to accept or decline cookies. You can modify your browser setting to select your preferences. The “Cookies Preferences Center”  within your browser should tell you how. 
Please be aware that that if you select to refuse or restrict cookies this may impact on the functionality of our website. You can find more information about cookies at www.allaboutcookies.org.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. 

We only use this information for statistical analysis purposes; these cookies cannot be used to identify individuals.

We use information resulting from cookies in order to:

• ascertain how users are using our website and if we can improve this experience.
• facilitate user’s ability to navigate through the website and our online job service website.
• personalise the services we offer you by understanding your preferences and establishing which areas are most relevant to you.

Automated processing 

We do not carry out automated decision-making or profiling in relation to your personal information.

How to contact us

If you:

• have any questions, comments or concerns about how we handle your personal data
• would like us to stop using your information
• want to exercise any of your rights as set above
• make a complaint

Please contact us using the ‘contact us’ link on our website or at this e-mail addresses info@actions4food.org or contact@actions4food.org.

If you have any concerns about our use of your information, you also have the right to make a complaint to the relevant supervisory authority, which regulates and supervises the use of your personal data in your country of residence .

Changes to this privacy notice 

Any changes we make to this privacy notice in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our policy.

This website contains links to other independent third-party sites. GAIN doesn’t control data privacy policies on third parties’ site.